Meeting room space in the Forest-Jackson Public Library, when not needed by the Library, is available to groups, both public and private, without regard to race, religion, creed or national origin, who are engaged in educational, cultural, intellectual, or charitable activities.
A fee of $35 plus a $25 deposit will be charged for private parties. The $25 deposit will be returned if the room is adequately cleaned and restored to its original condition.
Meeting rooms are available on a first-come, first-served basis during normal Library hours. Library sponsored or co-sponsored programs take precedence over other groups at all times. The Library reserves the right to cancel a reservation if the space is required for use by the Library or a library-related organization. Except in an emergency, two (2) weeks’ notice will be given for any cancellation made by the Library. The Library will make every effort to avoid a cancellation but does reserve the right.
All organizations or groups must complete a Meeting Room Application form each time they reserve space.
Groups are responsible for arranging tables, chairs and other equipment to meet their own needs.
Users are responsible for cleaning up and restoring the room to its original condition before leaving. A minimum $25.00 fee for janitorial service will be assessed if the meeting space is not left in original condition.
Without prior approval from the Library Director, live animals are prohibited unless they are needed to assist a visitor with a disability.
No smoking or alcoholic beverages are allowed in the Library.
Command strips or other non-damaging wall hangers must be used to hang decorations or signs on the walls.
Cancellations should be made as soon as possible in order to make the space available for others.
The Library retains the right to deny the space to any user whose planned use of the space does not comply with these terms. The Library Director has final say in meeting room decisions.